GDPR

Protecting your privacy and your personal data is important to us. That is why we have taken consistent technical and organisational measures to make sure that your personal data is safe when we process it. We process personal data (and we are a controller) under Regulation of the (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the
processing of personal data and on the free movement of such data, and repealing Directive 95/46/ES (GDPR) and related Czech laws, including, without limitation, Act No 110/2019 on personal data processing.
We process your personal data in the following situations:

  1. You ask us to contact you via the form on our website;
  2. You send us your CV because you would like to work for us;
  3. You are browsing our website.

What personal data do we process when contacting you via the website form?

Registration is not required to access our website. If you want to write to us you can use our Contact Us form. If you decide to use our Contact Us form we will become the controller of your personal data, and we will process the following personal data about you:

First name and surname, email, phone. We process this personal data so as to properly respond to your query or request. We process this personal data for a period of one year, under article 6(1)(f) of the GDPR, i.e. based on a legitimate interest.

What personal data do we process when you make a career enquiry?

If one of our job vacancies has caught your attention and you decide to reply we will become a controller of your personal data. It is mostly up to you to choose what personal data you share with us when making a job enquiry (in your CV, your motivation letter, etc.). Usually, it is the following personal information:

First name and surname, email, phone, home address, education, practical experience. We process this personal data, in particular, in order to be able to include you in a selection process for the given position. We only process this personal data for the duration of the selection process, under Section 6(1)(b) of the GDPR, i.e. for the performance of a contract (or to take steps prior to entering into a contract).

We may choose another candidate in the selection process yet we may wish to keep your CV or information about you so we can communicate with you in the future or offer you another position. If such is the case we will ask you to consent to such a processing of personal data. If you give us the consent, we will process the personal data that you have provided to us for a period of three years from the consent, under Article 6(1)(a) of the GDPR, based on a consent. You may withdraw your consent at any time.

What are your rights in relation to the processing of personal data?

Right of access to personal data:

You have the right to ask us whether or not we process personal data that concerns you. If we do, you have the right to access such personal data together with the following information:

  1. the purpose of personal data processing;
  2. the categories of personal data concerned;
  3. the recipients or categories of recipients of the personal data;
  4. the period for which the personal data will be stored;
  5. the source from which the personal data originates;
  6. the existence of automated decision-making, including profiling, if any.

If you ask, we will provide you with a copy of your personal data that we process free of charge.

Right to have data rectified, completed or erased:

If you believe that we process personal data in contradiction with the protection of your personal and private life or unlawfully, in particular if the personal data is inaccurate having regard to the purpose of processing, you have the right to request the rectification or erasure of the data (right to be forgotten), or limiting (restricting) the processing. You also have the right to object to such processing.

Right to restrict processing:

You have the right to request the restriction of the processing of personal data that concerns you directly.

Right to portability:

Under some circumstances, you have the right to receive the personal data that concerns you and that you have provided to us in a structured commonly used and machine-readable format, and the right to transmit such data to another controller without hindrance from the initial controller. If you so request, you also have the right to have your personal data transmitted by us in a structured, commonly used and machine-readable format to another controller, where technically feasible.

Right to object:

You have the right to object on grounds relating to your particular situation, at any time to processing of personal data that concerns you which is based on the following legal bases:

  1. processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  2. processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party.

You may also object to processing for direct marketing purposes. If you do object to processing for direct marketing purposes, we will no longer process your personal data for those purposes.

Right not to be subject to automated individual decision-making, including profiling, which produces legal or similar effects:

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. Automated decision-making can only be carried out where the decision is necessary for the entry into or performance of a contract between you and us, authorised by EU or Member state law or based on your explicit consent.

You also have the right to contact the supervisory authority, which is:
Úřad pro ochranu osobních údajů (The Office for Personal Data Protection)
Registered address: pplk. Sochora 727/ 27, 170 00 Praha 7–
Phone: +420 234 665 111

If you need to ask us anything in connection with the processing of personal data or if you wish to exercise any of your rights, you can contact us at the following email address: office@e-payroll.cz